1 · Templatehandover-report.pdf

Create your template

AI drafts the fields, you validate them — 10 minutes for unlimited reuse.

DatesPhotosSignatureCheckbox grid

Without docspawn

8h / doc

With docspawn

~2s / doc

New Document automation, finished

The last piece of every document workflow.

Bring a document once and let AI do the heavy lifting to turn it into a reusable template. Then feed docspawn the data — it comes out the other end as a finished, branded document, delivered to the right inbox.

Book a demo See how it works

Every new record in your CRM or Google Sheet is a document ready to be sent.

2 · InputYour data

Feed docspawn the data

Form filling

in-app, or shared with clients

External data

Google Sheet · CSV · XLSX · CRM

→ maps straight onto your template

3 · OutputTo: client@acme.inc

PDFhandover-report.pdfSent

delivered to the right inbox, recipients from the form

Generated 09:41Sent 09:41Signed

Document library24 docs

12 Sent6 Signed6 Generated

Spawned in seconds

FleetoraNorwoodAxiom FieldCargolaneVantage Inspect

The last mile

Data is easy now.
Documents still aren't.

AI drafts, extracts, and structures information in seconds. Turning that into a correctly formatted, branded, delivered document is still manual, slow, or breaks the tools you already pay for. docspawn is built for that last mile.

Generating the data

AI and your systems now do this in seconds.

Formatting the document

Someone copy-pastes into Word for 20 minutes, per document.

Sending it, on brand

Four tools and a Zapier chain that breaks quietly.

docspawn does it in one flow

Detect, capture, generate, and send. No glue.

1Set up once

Ten minutes once. Every document after that costs you nothing.

From your PDF to a reusable template — docspawn works from the documents you already use. No developers, no rebuild.

Upload your PDF

The real document you already use, however complex.

AI drafts, you validate

AI detects the fields as a first draft — then you review, edit, and validate each one. Your judgment stays in charge.

Type every field

Dates, photos, signatures, checkbox grids — each field gets a smart type.

Link data groups

Smart fill: one value cascades into every linked field.

Set the rules — done

Recipients, branding, conditional logic. Once set, reuse forever.

PDF

Drop your real PDF

However complex — tables, photo grids, multi-page.

3 pagestablescheckbox grids

2Input

Feed it data — or let it collect the data for you.

Data reaches docspawn two ways: connect external data with Data2Doc, or collect it with forms using Form2Doc. Both map straight onto your template.

Data2Doc — connect your data

Connect your data. The documents send themselves.

Connect your Google Sheet or CRM to docspawn and get documents sent automatically — or upload a CSV / XLSX and batch-generate from it. Every new record is a document ready to be sent: on a schedule, on every new entry, or on demand.

Sfleet-log — Google Sheet● Synced

ContractVehicle

FL-2026-0417Kangoo

FL-2026-0418Porteur 19T

PDF

handover-report.pdf

✓ Generated and sent · +47 more in this batch

auto

Scheduled on a cadence you setTriggered every new entry, instantlyManual one document or a whole batch, on demand

Form2Doc — collect with forms

A form goes out.
A document comes back.

Fill the form in the app and watch the PDF build itself in a live preview beside it. Or share an external form — clients and providers fill it on their phone, no login, signature included. Either way, the document is generated and delivered to the inbox instantly.

In-app formLive PDF previewExternal linkNo loginSignature

docspawn — Fill: handover-report

Form

Client

RUNCAR SAS

Invoice ref

INV-2026-114

signature ✓

Submit

Live previewlive

ACME FLEET

ClientRUNCAR SAS

Invoice refINV-2026-114

M. Blanc

updates as you type

Stamp & annotate

Mark the damage on the drawing, not in a paragraph

Drop stamps straight onto a car or building drawing — one tap per defect — and annotate site photos on the spot. All of it is baked into the generated PDF: every job comes back with the proof inside the paperwork.

1 Stamp the drawing2 Annotate photos3 Baked into the PDF

works with your own drawing — car, building, machine3 stamps

External links

Send it to anyone. No account, no app.

Generate a link and share it with clients, providers, or drivers. They open it on their phone, fill, and sign — completely anonymous, no login.

docspawn.app/f/x7Kq3vCopy

ClientProviderDriver✓ signed on their phone

One submission, two results

The document — and its data

Every submission generates the branded PDF into the right inbox, and lands the structured data in your library — nothing to re-type.

PDFhandover-report.pdf→ inbox

№MVT00062668→ data library

3Output

Submitted at 09:41.
In their inbox at 09:41.

Your document is delivered automatically to the right inbox. Keep track of all that happens in docspawn.

ACME FLEET

scratch

M. Blanc

Acme Fleet via docspawn

to client@acme.inc — pulled from the form

09:41

Your vehicle handover report — FL-2026-0418

Hello — the signed handover report for FF-575-QV is attached. Photos and signature are inside.

PDF

handover-report.pdf

branded · photos & signature inside · 1.2 MB

Sent

Generated09:41

Sent09:41

Opened10:02

Signed10:15

…and everything is stored and searchable

Document library24 docs

handover-report.pdfSent

inspection-04.pdfSigned

Data library

RecordClientDocs

MVT00062668RUNCAR SAS3

MVT00062667Acme Fleet2

Coming soon

The document layer for AI and automation

Let Claude Code, any CLI, n8n, or Zapier hand docspawn one reference number and get back a finished, branded PDF in ~2 seconds. docspawn looks up the record, fills every field — vehicle, client, dates — and returns a signed link, ready to send.

~2s

generation round-trip

3 calls

1 → 7

fields filled from one value

Claude CodeAny CLIDevice-flow loginn8nZapierMCP

On the roadmap: auto-email delivery and analytics queries over everything docspawn has collected.

Get early access

docspawn cli

$ docspawn login → Enter code FKTP-QRZM at demo.docspawn…/device ✓ approved$ docspawn generate vehicle-handover \ --set "NumeroMouvement=MVT00062668" --json → matched record MVT00062668: FF-575-QV · RUNCAR SAS · 2 dates → 7 fields auto-filled from 1 value → branded PDF ready in 2s ✓ https://cdn.docspawn…/handover.pdf

What you get

Everything it takes to finish a document

Built for the genuinely complex documents that other tools choke on.

Pixel-accurate complex PDFs

Tables, checkbox grids, annotated photos, signatures, multi-page, from your own file.

AI field detection

Upload a PDF and let AI find and pre-fill the fields. No rebuilding by hand.

Web, mobile & voice capture

Built for the field. Fill on a phone, or dictate it, with a live preview.

Documents on autopilot

Connect a Google Sheet so each new row generates and sends a document.

Conditional logic & triggers

Documents adapt to the input and append proof pages only when needed.

Generate and distribute

Auto-email the branded PDF to the right recipients with a custom message.

Collect from anyone, no login

Public form links so third parties upload PDFs and IDs into your library.

Bulk from spreadsheets

Turn a table into a batch of documents in one run.

A data layer, not a folder

A filterable library with saved views, versions, and an audit trail.

Where teams use it

One engine, every document-heavy workflow

Vehicle inspection

Check-out report with photos, grids, and signature — signed before the truck leaves the yard.

Field service reports

Job sheets and safety checks — the client has the PDF before the tech leaves the site.

Delivery notes

Proof of receipt emailed the moment it's signed — no end-of-day paperwork pile.

Contracts & applications

Agreements and onboarding from one intake — back signed the same day.

Why docspawn

The piece the other tools leave out

Form builders, document engines, and field apps each own one slice. docspawn connects them.

VSForm builders

Great at collecting data, but simple PDFs, no complex layouts, logic, or live-data automation.

+ docspawn keeps your exact document and adds logic and live data.

VSDocument engines

Powerful generation, but they need developers and stop before distribution.

+ docspawn is no-code and sends the finished document for you.

VSField-capture apps

Strong on mobile, but locked to their template builder, not your PDF.

+ docspawn starts from your real PDF, and adds voice.

Pricing

Pricing that scales with pages, not seats.

No per-user fees — pay for the documents you spawn. We're finalizing tiers with our first customers; get in early and shape them.

Talk to us

Send us your most complex PDF.

We will show you that exact document detected, filled, generated, and delivered, in a 20-minute demo.

Book a demo